For larger organisations with multiple printers and users it can be important to monitor who prints what and where they print it to whilst ensuring complete security over sensitive information and the flexibility to print from any printer anywhere countrywide or even worldwide in the business. Our Print Management solutions from Ysoft offer all of this functionality giving you complete visibility and control of your printer fleet. From authentication at device to cloud printing functionality, our solutions offer a better user experience and increase levels of control.
Print Management Software
With YSoft SafeQ enterprise print management software, organizations have the tools needed to make fact- based decisions regarding their print environment. With insight into your organization’s print services usage, you will be able to make decisions for further savings and to optimize your print fleet investment.
In a centralized print environment, a server application connects your multifunction devices (MFDs) or other networked printers to your corporate directory. In this way, print administrators can implement pull-printing, set print governance policies and create efficient workflows for the capture, processing and distribution of digital content.
SafeQ Print Management Software Modules: (Modules can be supplied individually as required)
AUTHENTICATION: Documents remain secure until user authenticates via card reader, PIN, username/password or a combination.
PRINT ROAMING: Secure printing from any MFD in the print environment without needing additional print drivers.
REPORTING: Predefined or custom management reports give fact-based data and usage audits, Executive and sustainability reports provide top level summarized, results and sustainability information, CRS reports utilizing OLAP cubes and long term trend analysis help administrators manage their print fleet more efficiently.
RULE-BASED ENGINE: Enforces print governance with a library of pre-defined rules for cost savings such as color to B/W, single to double-sided and send to most economical device - or create your own rules.
MOBILE PRINT: YSoft Wireless Print for Mac and iOS mobile devices ensures convenient, secure printing for mobile workers.
CORE WORKFLOWS: One-click secure scanning to pre-defined Microsoft SharePoint® and Dropbox® Business / Dropbox Enterprise document libraries makes document capture and distribution easy.
CREDIT AND BILLING: Supports price lists, cost centres, billing codes and usage quotas for easy cost allocations.
YSoft SafeQ Embedded MFD Terminals
Embedded terminals are part of multifunction devices (MFD’s). These software-based terminals support all device functions – printing, copying and scanning. YSoft SafeQ Embedded Terminals work with a variety of MFD manufacturers and models including Konica Minolta, Develop, Fuji Xerox, OKI, Olivetti, Ricoh, Samsung, Sharp, Toshiba and Xerox. Our new browser-based interface gives users a fast, intuitive experience within the MFD’s user control panel.
YSoft SafeQ Terminal Pro 4
When an embedded solution is not desirable or not available, YSoft SafeQ Terminal Pro 4 provides the interface for Authentication, Print Roaming and other print management functions. Y Soft offers a modern, touchscreen display with a built-in card reader slot for the new YSoft USB Reader 3.
YSoft USB Card Reader 3
YSoft USB Card Reader 3 and Authentication Cards provide an easy way to authenticate at an MFD or networked device with a simple swipe motion. It uses LED lights to indicate an authentication card has been read correctly.
Many organizations already use cards that provide access to buildings, offices or services. These cards can be extended to enable access to MFDs or networked printers in the YSoft SafeQ print environment. There are many types of access card technologies. YSoft Readers support several of them, including but not limited to:
• ASP, ASP+
• HID iClass (including SE)
• HID ISO Prox II, HID Prox, HID Prox UDF
• ICODE®, ICODE® EPC, ICODE® UID
• Indala FlexPass, Indala Prox
• Inside Contactless
• ISO 14443A, ISO 14443B, ISO 15693
• Legic Advant, Legic Prime
For some MFDs, the communication protocol is different and specific card readers are needed for these brands.